Digital Workplace Design

Aokumo helped a leading Fintech company go fully remote with highly secure digital workspace and collaboration technologies.

Project Brief

The Client

Based in Tokyo, the client offers a range of financial services and products and has 100+ employees.

The Problem

The client wanted to go fully remote with an efficient suite of collaboration and communication technologies while protecting their sensitive data and preventing any security vulnerability over the network.

The Solution

Aokumo built the foundation of work from anywhere and anytime with reliable & secure access, collaboration, and communication.

Industry

Financial Services

Featured Services

Digital Workplace, AWS Cloud Services, Digital Fluency

Technology Stack

Amazon Workspace, Office 365, Azure Active Directory, Microsoft Intune, Jamf

Digital Workplace Design

Aokumo helped a leading Fintech company go fully remote with highly secure digital workspace and collaboration technologies.

Industry

Financial Services

Featured Services

Amazon AWS, Cloud-Native, Azure

Technology Stack

AWS Workspace, Office 365, Azure Active Directory, MicrosoftIntune, AWS VPN

Project Brief

The Client

Based in Tokyo, the client offers a range of financial services and products and has 100+ employees.

The Problem

The client wanted to go fully remote with an efficient suite of collaboration and communication technologies while protecting their sensitive data and preventing any security vulnerability over the network.

The Solution

Aokumo built the foundation of work from anywhere and anytime with reliable & secure access, collaboration, and communication.
Project Brief

Results

Implemented AWS Workspace and built the foundation of remote work.

Implemented remote-ready tools, including Azure Active Directory, Office 365, and Microsoft Intune.

Implemented AWS VPN and a secure sandboxed environment for secure collaboration between internal and external partners.

Laid the foundation of continuous compliances for data security.

Impacts

100

%

digital transformation from office to remote in 4 days

40

%

increased productivity

4

X

improved remote connectivity with faster recovery

5

X

increased security and attack prevention capabilities

Tools & Technologies

The Need

The client operates in a highly regulated capital market environment that requires strict security compliance and confidentiality adherence. It has over 100+ employees across different departments who work closely with each other and external partners.

The client wanted to adopt full-remote working culture by adopting a digital workspace, but was cautious about the security of sensitive data, communication channels, and collaboration tools. The client wanted more than just to integrate remote working tools to fulfill their security and productivity objectives.

The client engaged Aokumo to drive the digital workspace initiative and deliver as soon as possible.

The Challenges

Traditional workspace tools could not provide seamless and secure remote access to business processes and resources.

Mapping the access to data and other resources based on roles was critical to ensure security, accountability, and authority.

Integration with modern cloud-based third-party tools was challenging and time-consuming. The legacy setup did not support Single-Sign-On from modern web-based tools.

High availability and high performance needed to be built to minimize service disruption and meet SLA. The existing setup was slow and disconnected often when more users were using the bandwidth.

The Solution

The team at Aokumo conducted a 4-hour workshop with an interactive session to identify the right set of tools and technologies for remote working.

The team at Aokumo analyzed roles, responsibilities, access level, data security, and other requirements to build a security roadmap.

The team at Aokumo designed the digital workplace on top of AWS Workspaces and Implemented remote-ready tools including Azure Active Directory, Office 365, and Microsoft Intune for access, collaboration, and device management.

Engineers at Aokumo built data and connection security using AWS VPN, encryption, and other technologies to ensure there are no vulnerabilities while communicating between internal and external partners.

Tools & Technologies

Aokumo leverages several Amazon services

Amazon Workspace

- A fully managed desktop virtualization service for Windows and Linux that enables users to access resources from any supported device.

Microsoft 365

- A is a subscription plan that includes the Microsoft Office suite, OneDrive, and the collaboration platform Teams, among other apps.

Azure Active Directory

- A cloud-based identity and access management service to configure accessibility of users and groups to services and resources.

Microsoft Intune

- A cloud-based mobile device management (MDM) service that can help organizations manage the mobile devices and apps that their employees are using to access the corporate data.

AWS CloudTrail

- An auditing, compliance monitoring, and governance tool that monitors and records account activity across the organization's AWS infrastructure.

PagerDuty

- An incident management solution for monitoring systems and triggering alerts that helps IT operations and DevOps engineers resolve critical errors in their IT systems as quickly as possible.

Tools & Technologies

The Impact

100

%

digital transformation from office to remote in 4 days

Company employees were able to work remotely at full capacity in just 4 days without any issue or shortfall.

40

%

increased productivity

Employees is enjoying a significant boost in their productivity resulting from the thoughtful implementation of tools and technologies.

4

X

improved remote connectivity with faster recovery

Optimized networking and use of modern digital technologies, remote connectivityis stable with quick recovery in case of any incident.

5

X

increased security and attack prevention capabilities

Implementation of Azure Active Directory, VPN, and a sandboxed environment ensured maximum security for the data and network transmission.